Privacy Policy

Last updated: January 31, 2026

At Scout Post ("we", "us", or "our"), we take your privacy seriously. This Privacy Policy explains how we collect, use, and protect your information when you use our Google Chat integration and services (the "Service").

1. Information We Collect

1.1 Google Workspace Data

When you install Scout Post, we authenticate via Google OAuth 2.0. We request the following permissions:

  • https://www.googleapis.com/auth/chat.bot: To receive messages and post notifications in Google Chat.
  • email: To identify your account for administrative purposes.

1.2 Basecamp Data

To provide our core functionality, we access data from your Basecamp account via the Basecamp API, including:

  • Project names and IDs
  • Messages, comments, and to-do items
  • User profiles (names and avatars)

We do not store the content of your messages permanently. We temporarily process notification data to format it for Google Chat. We only store:

  • Mapping between Basecamp Project IDs and Google Chat Space IDs.
  • Mapping between Basecamp User IDs and Google Chat User IDs (for @mentions).
  • OAuth tokens (encrypted at rest).

2. How We Use Your Information

We use the information we collect strictly to:

  • Deliver real-time notifications from Basecamp to Google Chat.
  • Enable you to reply to Basecamp threads directly from Google Chat.
  • Process commands (e.g., /todo, /summarize) initiated by you.
  • Maintain and improve the security and performance of our Service.

3. Data Sharing and Disclosure

We do not sell your personal data. We may share data only in the following circumstances:

  • Service Providers: We use trusted third-party cloud providers (e.g., Cloudflare, Google Cloud) to host our infrastructure.
  • Legal Requirements: If required by law or valid legal process.

4. Data Security

We implement industry-standard security measures, including:

  • Encryption of data in transit (TLS/SSL) and at rest.
  • Strict access controls to our production environment.
  • Regular security audits.

5. Your Rights

You have the right to request access to, correction of, or deletion of your personal data. You may revoke Scout Post's access to your Google or Basecamp accounts at any time via their respective security settings.

6. Contact Us

If you have any questions about this Privacy Policy, please contact us at:

[email protected]

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